In-cooperation Conference Guidelines

Conference organizers who wish to obtain "in-cooperation" status with SIGCOMM should follow these guidelines.

ACM and its SIGs (including SIGCOMM) lend the name of the organization to conferences which are fully sponsored by other nonprofit incorporated organizations. This is done when the lending of the name will lead to mutual benefits such as enhanced visibility in a technical community, access to sponsor services sometimes at reduced rates, and discounted rates for members on conference registration and conference by-products.

ACM provides some guidelines and an online form (the TMRF) to request in-cooperation status. Below we provide a list of additional requirements that must be met by a conference seeking in-cooperation status, followed by a set of guidelines that will increase the chances that the SIGCOMM Executive Committee will approve a request. Note that you may not use the ACM or SIGCOMM names or logos on materials promoting the conference (websites, CFPs, etc.) prior to approval of the TMRF.

The non-negotiable requirements are:

  • The event shall not be run by a for-profit organization (except in rare exceptions authorized by the SIG Governing Board Executive Committee and the SIGCOMM Executive Committee)
  • Registration discount for ACM or SIGCOMM members must be equivalent to the 'member' discount offered, if any
  • Attendance policies of the meeting (e.g. open, invitation-only, etc.) must be specified.
  • A formal request (TMRF) must be made for every instance of a recurring event (i.e. approval for a given conference applies only to the single occurrence of the conference for which the TMRF was submitted.)
  • As required by the ACM, meeting organizers must provide, within three months of the event, a short report to the SIGCOMM EC summarizing the event. The report should cover the number of papers submitted, the number of papers accepted, the number of attendees, and an outline of the conference budget. It should also contain a brief assessment of the success of the event.

In addition, the following guidelines should be followed to maximize the likelihood of approval:

  • The conference subject area should be relevant to some subset of the SIGCOMM community, and should not be excessively broad (e.g. conferences covering all aspects of computing are less likely to be approved)
  • The conference subject area should not significantly overlap with or duplicate an existing SIGCOMM-sponsored event
  • Dates of the event should not conflict with a SIGCOMM-sponsored event
  • Interested parties should contact the SIGCOMM EC informally prior to submission of the TMRF
  • The Program Committee chairs and PC members should be identified prior to TMRF submission
  • The formal request (TMRF) must be submitted before the paper submission deadline of the event (preferably well before, to allow the Call for Papers to list the in-cooperation status.)
  • If any organization issues two or more in-cooperation requests per year for events organized by them, it is suggested these be coordinated in bulk with SIGCOMM
In-cooperation status may be denied due to any number of reasons, including date overlap with SIGCOMM-sponsored conferences, late application for in-cooperation status, our assessment of conference quality, and lack of relevance to the SIG's mission. Since these are necessarily subjective, we are unable to give detailed reasons for denial of in-cooperation status.